It has happened to all of us, you’re look frantically for a document in your files and piles of paperwork, to no avail and, when you least expect it, you find that document neatly on top of a pile of other documents in your study, or in other places you thought you already turned upside down but never actually never had.
Now, this may be a laughing matter to most of us but what if that document was business-critical in one way or another and you need that document to start a very large project with heavy time-restraints? It is at this time that the need for a document management system becomes absolutely necessary and the benefits of a document management system are far greater than just keeping your business afloat. By automating various processes and procedures within your organization, it can save your employees time and catapult your business to success.
Document management which can be defined as a system that manages the processes and procedures used within an organization as it pertains to capturing, storing, securing and retrieving information on a day-to-day basis, helps businesses organize their documents better using tags, categories, sub-categories and metadata to mark files and documents that makes it easier to organize, locate and retrieve, saving employees the need to know the name of the document they are looking for and helping them search by the type of document that it is or what it relates too.
By organizing documentation in such a manner document management systems (DMS) save businesses time by reducing the time it takes to retrieve information. To make this even simpler, DMS such as M-Files have made it possible for employees to access documents from anywhere with an internet connection which improves efficiency, saving you time and ultimately, MONEY.
With a DMS, colleagues have the opportunity to share and collaborate within their departments with other colleagues or even between departments, making working as a team easier than ever. DMS gives uses one platform to collaborate giving teams instant updates on ongoing projects and giving management the ability to see the progress of all projects under one system.
DMS also integrates with various other third-party software such as mail, CRM and SAP giving businesses a powerful process management tool that intergrates with just as powerful financial and customer management systems to propel your business into success by reducing time, improving efficiency and providing you with a seamless workflow between all your departments.